Explainer Templates
Stop spending spoons on explanations. Copy a message, customize it if you want, and send. These were written by people who've had to explain a thousand times.
You shouldn't have to spend your limited energy explaining why you're limited. These templates are ready to copy, customize, and send. Built from what the chronic illness community actually says works.
Calling out sick
When you need to call out but were fine yesterday
Hi [Name], I'm not feeling well today and won't be able to come in. My condition fluctuates day to day — yesterday was a better day, but today I'm dealing with a flare-up that makes it difficult to function normally. I'll keep you posted on tomorrow. If there's anything urgent, I can try to respond to emails/messages when I'm able. Thank you for understanding.
Requesting flexibility
When you need schedule accommodations
Hi [Name], I wanted to have a conversation about some flexibility that would help me manage my health while staying productive. I have a chronic condition that causes unpredictable symptom flare-ups. On most days I'm fully functional, but some days are harder than others. What would help me most is [flexible start times / ability to work from home on bad days / permission to take short breaks as needed]. I'm committed to getting my work done — I just sometimes need to adjust how and when I do it. I'm happy to discuss this further and find an arrangement that works for both of us.
Leaving early
When symptoms hit mid-day
Hi [Name], I need to head out early today — my symptoms are flaring up and I'll be more productive finishing from home / resting and coming back strong tomorrow than pushing through the rest of the day. I've [handled any urgent tasks / left notes on where things stand]. I'll be back [tomorrow / when I'm able]. Thanks for understanding.